Office Romance: Fall in Love with Document Review

When it comes to your relationship with documents, it’s usually a “can’t live with them, can’t live without them” kind of vibe. With the season of love rapidly approaching, here are our top tips for learning to at least tolerate your documents and build a relationship that’s positive for all parties involved…

1. Embrace your differences
It can be difficult to manually identify the changes made from one version of a document to the next. Document comparison software can make it easier to identify the differences. By organizing the all changes into helpful categories, you can quickly navigate between them and approve the ones you wish to keep. Differences can be seen in one page view, so you won’t have to risk your eye-sight skim reading each sentence over and over.

2. Don’t be lead astray
When looking for versions in your inbox, it’s easy to get distracted by other things, and before you know it you could be in full-on procrastination mode clicking that link and looking up how to survive a robot uprising (this guide actually exists). While you might still see this as being productive (you’re checking your emails, right?), the document draft you’re working on might not see it that way.

3. Two heads are better than one
Collaboration is pretty much essential in order to be successful in the workplace, but this is sometimes made difficult by a lack of consistency and clarity on roles and responsibilities. Utilizing each party’s best qualities will make the process run smoother and be reflected in the finished document.

4. It’s okay to ask for help
Dealing with documents on a daily basis can be a stressful ordeal if you let it, so don’t be afraid to ask for help. A client extranet is designed to assist you on the path to office bliss by allowing you to organize your files into folders and share them as a link with others. You can stay in control of who views versions with customizable permissions and bypass email attachment limits.

Click here to find out more about how Workshare could help you achieve a harmonious relationship with your documents.